The asset gallery gathers all the images, videos, documents and presentations attached to a product. This article explains how to find the asset you need, preview PDFs and PowerPoint presentations directly in Digital Showroom, for example to present slides to a buyer, and download one or several assets.
Open the asset gallery
- Open a product from the product gallery.
- Click the Files and Media tab.
Each asset card shows a thumbnail (image, video thumbnail or document icon) and the asset label. When no thumbnail is available, the card shows an icon for the media type. For assets stored as external links, such as videos hosted on YouTube or Vimeo, the card also shows an Open external link button and a Copy URL button.
If no assets are attached to the product, the tab shows a message saying that no media files were found.
Change the display
- View mode: use the toggle at the top right to switch between grid view (thumbnail cards) and list view (a table with the name, format and Asset Family of each asset, and a download button).
- Grouping: use the grouping control above the gallery to group assets By media type (images, documents, videos, other) or By media family (for example, "Packshots" or "Technical Documents"), or to show them ungrouped.
Find an asset
The filter sidebar and search field help you narrow down the assets displayed. The filters available depend on your Portfolio's configuration.
- Resource Type: click one or more Asset Family names to show only their assets. This filter appears when the product has assets from at least one Asset Family.
-
Media Type: click one or more types:
- Image: photos, illustrations and other images.
- Document: PDFs such as technical sheets, catalogs or manuals, and other files attached to the product.
- Video: video files and videos hosted on YouTube or Vimeo.
- Other: any other type of asset.
- Asset Attribute filters: depending on your configuration, additional filters based on asset Attributes (for example, season or usage rights).
- Search: type in the search field at the top of the gallery to find assets by name. The gallery updates as you type.
To remove all asset filters at once, click Clear all at the top of the filter sidebar.
Preview an asset
Click an asset card to open a full-screen preview. A sidebar on the right shows the asset label, its Asset Family and, if the asset contains several media files, their thumbnails.
| Asset type | Preview |
|---|---|
| Image | Displayed at full size. |
| Opens in the built-in document viewer. | |
| PowerPoint presentation (.pptx) | Opens in the built-in presentation viewer. |
| Video (YouTube or Vimeo) | Click the external link button to watch it on the hosting site. |
| Video file | Plays in the built-in video player, depending on the format and your browser. See Play video files. |
| Other external link | Click Open in new tab. |
When an asset contains several media files, click a thumbnail in the sidebar, or use the left and right arrow keys, to move between them. Press Escape to close the preview.
Play video files
Video files attached to a product play directly in the preview, so you can show a product video to a buyer without downloading it. Whether a video plays depends on its format and on your browser:
| Format | In the preview | Browser support |
|---|---|---|
| MP4, M4V | Built-in video player | All browsers |
| WebM | Built-in video player | Chrome, Edge, Firefox; Safari on recent versions |
| MOV | Built-in video player | Chrome, Edge, Safari; Firefox usually |
| MKV | Built-in video player | Chrome, Edge; not Safari |
| OGV | Built-in video player | Firefox only |
| AVI, WMV, FLV | A thumbnail, with a message inviting you to download the video to watch it | None |
For a video that plays everywhere, ask your team to add it to Akeneo PIM in MP4 format.
Preview PDF documents
Read PDF documents without downloading them:
- Zoom: use the Zoom in, Zoom out and Reset zoom buttons in the toolbar, or pinch with two fingers on a touch screen.
- Fullscreen: click Fullscreen to display the document over the whole screen, and Exit fullscreen to return. On a touch screen, you can also double-tap the document.
The toolbar fades after a few seconds of inactivity. Tap or move over the document to bring it back.
Present PowerPoint slides
PowerPoint presentations (.pptx) open in a built-in viewer, so you can present slides to a buyer without downloading the file or opening PowerPoint. By default, slides are displayed one below the other: scroll to browse them, and use the zoom buttons or pinch to zoom.
To present slides one at a time:
- Click Fullscreen in the toolbar, or double-tap the slide on a touch screen.
- Move between slides with the Previous slide and Next slide buttons, the left and right arrow keys, the space bar (forward only), or by swiping on a touch screen.
- Click Exit fullscreen, or double-tap the slide, to leave presentation mode.
The toolbar shows the current slide number and the total number of slides.
Very large presentations cannot be previewed. In that case, the message "This presentation is too large to preview. Download it to open it." appears with a Download button.
Download assets
Download a single asset
- From the preview: click the download button (down arrow icon) at the top right of the preview area.
- From list view: click the download button on the asset row.
Download several assets
- Click the checkbox on each asset card you want, or click Select all above the gallery to select all visible assets. The button shows how many assets can be selected.
- Click Download selected in the banner at the bottom of the screen.
A progress bar shows the status while the assets are packaged for download.
Only images, PDFs and files attached to the product can be selected for download. Videos hosted on YouTube or Vimeo cannot, nor can assets that have no media file in Akeneo PIM.
To deselect all assets, click Clear selection in the banner, or Unselect all above the gallery.