The product gallery is the heart of Digital Showroom: it shows all the products of your current Portfolio. This article explains how to browse and sort the gallery, navigate by Category and select products so you can share them with buyers or export them.
The product gallery
When you open a Portfolio, the product gallery displays all its products. The number of products appears at the top, next to the display controls.
The products in your Portfolio are synced from your Akeneo PIM. Your administrator decides which products each Portfolio shows. If you do not see a product you expect, contact your administrator.
Product cards
In grid view, each product card shows:
- A selection checkbox in the top-left corner, to add the product to your selection (see Select products).
- The main product image from your Akeneo PIM.
- The product label.
- Additional Attributes chosen by your administrator, such as price, color or reference.
Click a product card to open its product details page.
Products load in batches. To see more, click Load More Products at the bottom of the gallery. While products load, a placeholder keeps the place of each product, so results do not move around on the page. If products do not load, see Search and filter products.
Change how products are displayed
Use the controls at the top right of the gallery to adapt the display to the way you work. On smaller screens, these controls are combined in a single Views menu.
| Control | Options |
|---|---|
| View mode |
Grid view: products as cards with image, label and selected Attributes. List view: products in a table with image, label and the Attributes configured by your administrator. |
| Density |
Compact: smaller cards, more products visible. Normal: balanced size and spacing (default). Spacious: larger cards with more space. |
| Grouping |
SKU: each variant is its own card (default). Grouped: variants are grouped by product model, one card per model. |
In the Grouped view, a model card shows the number of variants (for example, 12 variants). Click a model card to browse its submodels or variants, and use the breadcrumbs to go back.
You cannot select products in the Grouped view. Switch back to SKU, or open a model to select its variants.
Sort products
Use the sort dropdown at the top right of the gallery, labelled By followed by the current sort, to change the order of products. The options depend on your Portfolio's configuration:
- Relevance: products that best match your search, and products your administrator chose to boost, appear first.
- Product label: alphabetical order, Ascending or Descending.
- Identifier (for example, SKU): Ascending or Descending. This option appears only if your administrator included the identifier Attribute in the Portfolio.
How Relevance works
Relevance is available in two situations:
- When you search: results are sorted by Relevance automatically, so the best matches come first.
- When your administrator has set up Ranking Rules: Ranking Rules boost products that match criteria chosen by your administrator, such as new arrivals or a featured brand. Boosted products appear higher in the gallery and in search results, and Relevance becomes the default sort order.
Otherwise, products are sorted by product label by default, or by identifier if no label is configured. If products are not in the order you expect, contact your administrator, who configures Ranking Rules for each Portfolio.
Browse by Category
- Click a top-level Category in the Category bar, below the navigation bar.
- Select a subcategory in the panel that opens.
The gallery shows only the products of that Category. Breadcrumbs above the gallery show where you are in the Category tree: click any level to go back up, or click All products to return to the full, unfiltered gallery.
Select products
Select products to share them in a Private Showroom or to export them to PDF or Excel. Your selection is kept while you browse, so you can combine products from different Categories, searches and filters.
You can select products:
- One by one: click the checkbox in the top-left corner of a product card, or at the start of a row in list view.
- From a product details page: click the checkbox in the top-left corner of the product header. See View product details.
- All matching products: click Select all above the gallery. Digital Showroom selects every product that matches your current search, Category and filters, including products not loaded on the page yet, up to 1,000 products.
- From a list of identifiers: if your Portfolio has an identifier filter (such as SKU), paste your list of identifiers into it, then click Select all. See Search and filter products.
A selection banner appears at the bottom of the screen with the number of selected products (for example, "3 products").
Selection limits
You can select up to 1,000 products at a time. When you reach this limit, the banner shows Selection limit reached and you cannot add products until you remove some. What you can do with your selection depends on its size:
| Action | Maximum products |
|---|---|
| Add to a Private Showroom | 1,000 |
| Export as spreadsheet (Excel) | 1,000 |
| Export as PDF | 100 |
Select all can select more than 100 products. In that case, the PDF export option is unavailable and shows a message such as "Supports up to 100 products. You have 250 selected." To export a PDF, remove products from your selection, or narrow your filters before clicking Select all.
Share or export your selection
- Click Share selection in the selection banner.
- Choose an option:
- Private showroom: adds the products to a page your buyers can browse. Pick an existing Private Showroom, search for one by name, or click + New Showroom to create one.
- Export as PDF: creates a printable document.
- Export as spreadsheet: creates an Excel file with product data.
When you add products to an existing Private Showroom, Digital Showroom opens its product list so you can review and save the changes. To learn more, see What is a Private Showroom? and Manage your Showrooms. For exports, see Export products to PDF and Excel.
- The Private showroom option is available with the Sell package. Otherwise, it is grayed out.
- Your administrator can turn Private Showrooms, PDF exports or Excel exports off for a Portfolio. The matching option is then grayed out, with the notice Turned off for this portfolio under it.
Clear your selection
- Click Clear selection in the selection banner.
- Click Clear to confirm.
When all matching products are selected, the Select all button above the gallery also becomes Clear selection.