Export your product selection as a PDF document or an Excel (XLSX) spreadsheet to share product information with colleagues or buyers offline. You choose the products, the format and the Attributes to include, and Digital Showroom generates the file in the background while you keep working.
Before you start
- A PDF export can contain up to 100 products, and an Excel export up to 1,000 products.
- Your administrator decides which Attributes can be exported and whether PDF and Excel exports are turned on for each Portfolio.
- You can generate up to 10 exports per hour.
- You can have up to 50 exports at a time. All exports that have not expired yet, including completed ones, count toward this limit. Exports expire after 30 days.
Select the products to export
- Go to the product gallery of your Portfolio.
- Select products with the checkbox on each product card, or click Select all to select all the products that match your current search and filters.
- Click Share selection in the selection banner at the bottom of the screen.
- Click Export as PDF or Export as spreadsheet.
You can also select products from their details page. For all the ways to select products, see Browse products.
If your selection is larger than a format's limit, that export option is unavailable and shows a message such as "Supports up to 100 products. You have 250 selected." Remove products from your selection to continue.
Configure and generate your export
After you choose an export option, the Export Products page opens.
- Enter a name in the Export name field, for example "Spring Collection 2026". A default name based on the date and time is pre-filled.
- Under Export format, choose PDF or XLSX. The format you picked in the Share selection menu is selected by default.
- For a PDF export, choose a Template: Default or Centered. Digital Showroom remembers your choice for your next exports.
- Under Attribute selection, choose the Attributes to include (see Choose the Attributes to export).
- Review the products listed on the page, and remove any you do not want to export.
- Click Export PDF or Export XLSX in the banner at the bottom of the page.
The export name is required, and you must keep at least one Attribute selected.
Choose the Attributes to export
By default, an export includes all the Attributes your administrator configured for exports in the Portfolio. You can narrow the list for one export, for example to share only commercial information with a buyer.
- Click the Attribute selection field. It shows how many Attributes are selected (for example, "12 of 12 selected").
- Deselect the Attributes you do not want to include.
Your choice applies only to the current export: next time, all configured Attributes are selected again. You can choose only among the Attributes configured by your administrator.
If your administrator has not configured any export Attributes for the Portfolio, the message "Export is disabled: no attributes are configured for this portfolio." appears and you cannot generate an export. Contact your administrator.
What happens next
Digital Showroom opens the My Exports page and generates your export in the background. You do not need to stay on the page: keep browsing, switch Portfolios or do other tasks in the meantime. When the export is complete, its status changes to Ready and you can download it. See Manage your exports.
The content of the file depends on your choices and on your Portfolio's configuration:
- Attributes: the export includes the Attributes you kept. In an Excel export, each Attribute is a column.
- Language: the export uses the language that was active when you generated it, for product names, descriptions and Attribute values.
- Product order (PDF only): your administrator sets the default order: selection order (the order in which you selected products), label (A-Z or Z-A) or Category (A-Z or Z-A).
- Cover page (PDF only): if your administrator uploaded a cover PDF for the Portfolio, it is added as the first page.
When exports are turned off
Your administrator can turn PDF exports, Excel exports or both off for a Portfolio. When a format is turned off:
- In the Share selection menu, the matching option is grayed out and shows Turned off for this portfolio.
- On the Export Products page, the matching format is grayed out under Export format.
- If both formats are turned off, the Export Products page shows "Exports are turned off for this portfolio." and you cannot generate an export.
If you need a format that is turned off, contact your administrator. Administrators manage this in the Portfolio's Sharing settings > Features.
If the Excel export is unavailable because of missing permissions on the PIM connection, an Excel export unavailable message appears. Your administrator is notified and can update the app authorizations in Akeneo PIM.