Work on your assets

Summary

Enrich your assets

Enrich a single asset

Once you have created your asset, you can enrich it. It's pretty straightforward, you just have to go to an asset and add/change the values you want.

Let's take an example.

You are in your images asset family, in the Trent packshot 1 asset. You want to add the image file, a short description, and some tags. To do that, the only prerequisite is to create those 3 attributes in your images asset family. Then, you can add all the content you want in these attributes 😉

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If you don't remember how to add attributes to your asset family, you can read this article.

As you can see, the screen is divided into 2 parts. On the left, you retrieve all your asset attributes, that you can easily enrich. On the right, we display the main media of your asset and the product(s) linked to this asset.

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You can easily download and display in full screen the main media thanks to the two buttons on the top right of the main media preview section.

As for a product, you can define if you want a different content according to channels, and the same applies on locales. You can find a locale and channel switcher on each asset, meaning that if you need to translate values for example, you can do it simply switching from a locale to another.

Bulk edit multiple assets

If you have the Edit permission on an asset family, you can bulk edit attributes from one or more assets from the same asset family.

Let's imagine you need to add a tag to several assets from the same family, this tag will give information on the main color of the image, and this color is the same for all your selected assets. Instead of manually adding the tag for each of these assets, you can easily do it in one action for your selection of assets, thanks to a bulk edition. Here's how to do so:

  1. Check the box under each asset you want to bulk edit
  2. In the bottom bar, click on Edit
  3. In the bulk edit pop-in, click on Add attributes in the top-right menu 
  4. Select the attributes you want to bulk edit 
  5. Fill in the values you want for each selected attribute
  6. Once you are done, click on Next in the top-right corner
  7. You can then review the changes that will be made. If you want to continue, click on Confirm
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Please note that it is possible to add the same attribute multiple times. For instance, if you want to edit an attribute that has a different value per channel and/or per locale, you have the possibility to do so by adding the attribute as many times as you want. However, you have to carefully select a different locale and/or channel for each of them, so that you will avoid setting different values for the same attribute with the same locale and/or channel.

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The attributes configured as "read-only in the UI" and those used as target attributes for an asset transformation cannot be edited in bulk. Read our article to learn more about transformations and target attributes.

Display the products linked to an asset

You can see at a glance the products that are linked to an asset, directly in the asset edit form, in the Linked products section.

In our example, the asset named Trent packshot 1 is linked to only one product named Trent thanks to the asset collection Images. You can click on the product thumbnail to open the product edit form.

In the Linked products section, the first 10 products linked to the asset (for the selected product attribute) are displayed as well as the total number of products linked ("xx results").

If more than 10 products are linked to the asset, a message is displayed after the last products:

If you want to display all the products linked to an asset, you just have to click on the View all products button, it will open the product grid with a filter on the product attribute linked and the asset value (for example Trent packshot 1) Then, from the product grid, you can search and launch enrichment actions on these products.

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If no products are displayed in the Linked products section, there are two possible reasons:

  1. Your asset family is not linked to a product attribute, so you first have to create a new product attribute linked to the asset family.
  2. The selected product attribute doesn't have any product linked to the asset. You first have to link products to the asset.
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If the View all products button is not displayed, check that the product attribute is set as usable in grid.

Follow the assets completeness

Like for products, we calculate completeness on assets.

In the assets, several indicators show you the status of your completeness and which attributes are missing.

  • Yellow bullet points in front of each missing required attribute, showing that you have to complete this attribute to improve the completeness.
  • The completeness percentage in the header of the asset informs you of the completeness level. 

You also have the completeness indicator directly on the asset thumbnail in the library.

The completeness is automatically calculated as soon as we enrich a required attribute. It means that the bullet point will disappear as soon as the required attribute is filled, and same for the completeness percentage evolution.

Delete assets

Delete an asset

You can delete an asset or all the assets of an asset family.

To delete an asset, click on the asset, then on the ... button at the top right corner of the header, and delete.

Delete a selection of assets

It is possible to delete your own selection of assets.

  1. Check the box under each asset you would like to delete
  2. In the bar at the bottom, click on delete
  3. In the confirmation popin, type in the name of the asset family and click on delete
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Please note that if you change any filter afterward, this asset selection will be reset.

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In the bottom bar, checking the box allows you to select all assets or none in one click! This way, you are able to mass delete all the assets very easily 😉.

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To delete all the assets of an asset family, you need to check that no asset of this family is linked to a product or a product model. Otherwise you will not be able to delete them.

Want to find out more? Take a look at these related articles