Export your data

#Overview

This feature allows you to provide your product information to third-parties like e-commerce platforms, mobile applications, suppliers... or more simply, if you want to extract information from the PIM for your own usage.

You have several ways to export your product information:

  • You can manually download the export file: you execute the job from the PIM user interface and you download the generated file.
  • You automatically send the export file to the third-party, by setting a path in the export profile configuration enabling the PIM to automatically drop the file when executing the command.

When exporting data, Akeneo PIM extracts data from the PIM and converts it into a certain format to a file or directly to a third party application (eg Magento).

The exports can be done in two formats: CSV and XSLX.

You can export product data, of course, but also catalog entities such as the families, the categories, the attributes...

#Steps of an export

File export process is really simple. It consists of:

  1. Creating an export profile (see below for more information about it)
  2. Launching the CSV or XLSX file export

#What is a export profile?

An export profile allows to perform exports from the PIM. This profile format is based on:

  • A code to identify the export profile
  • A job to define what will do the export when executing. For instance, a category export in XLSX file or a product export in CSV to a Magento platform
  • A set of configuration fields, available as a form in the PIM. Each export profile can have its own configuration.

#Browse your export profiles

To view the available export profiles:

  1. Log in with a user account with permissions to View the list of profiles for exports
  2. Go to the Exports menu image
  3. To narrow down the list of displayed export profiles, use the available filters above the grid or the search bar that will search on the label

To see the information of an export profile, click on the row in the grid image

#Create a new export profile

To create a new export profile:

  1. Log in with a user account with Create an export profile permissions
  2. Go to the Exports menu
  3. Click on Create export profile image
  4. All fields in the pop-up window must be filled in:
    • A unique code
    • A name to identify the profile more easily
    • A job according to what you wish to export image
  5. Click on Save to finalise the export profile creation. The profile page screen is displayed. You can then configure it.

#Update an export profile

To update an export profile:

  1. Connect with a user account
  2. Go to the Exports menu
  3. Click on the export profile that needs to be modified
  4. Click on the Edit button
  5. Make your changes
  6. Click on Save to update the profile

image

In the tab General properties, you can edit the label of your profile.
In the Global settings tab, properties depend on the export job. For example, for the CSV product export, you will find the following properties:

Property Details
File path Defines where to generate the exported file (Not available in Serenity offer)
Decimal separator Defines the character used as decimal separator in the exported file
Date format Defines the format used for dates in the exported file
Delimiter Defines the character to delimit the fields in the CSV file
Enclosure Defines the character for the field enclosure in the CSV file
With header Defines if the first line of the exported file contains the columns names
Export files and images Disable the media archiving of images, images will not be exported in the file and the image column will not be present in the export
Number of lines per file Defines the limit number of lines per file for XSLX export

In the case of products and published products exports, you will see that there is an additional tab called Content. In this tab, you will be able to define precisely which product or published product data you want to export. To find out more about this feature called Product export builder, take a look at this article.

If a user has no rights granted to modify an export profile due to his role, then the permissions which he may benefit due to his user group(s) (EE only) will not be applied. For instance, if a user does not have the Edit profiles of exports permission, his Enterprise Edition rights to edit a specific export profile is ignored.

#Run an export

#How to

  1. Go to the Exports menu to see the list of available export profiles
  2. Select the export profile to execute, and click on the relevant line
  3. The export profile page is displayed. Click on the Export now button
  4. The page of the export execution is prompted. The page refreshes continually to let know at what stage the export is

When the export ends, a notification is available on the top right corner of the PIM.

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An email can also be sent depending on your user configuration. For further details on this, please refer to the Manage your account article.

#With the user groups rights (EE only)

#Rights on the product information

In the case of product and published product exports, the PIM takes into account your permissions based on the user groups you are in:

  • you do not have a view right on the products that are in the Goodies category, you won't be able to export any information about these products
  • you do not have a view right on the Marketing attribute group, you won't be able to export the product information of the attributes in this attribute group
  • you do not have a view right on the de_DE locale, you won't be able to export any product data regarding this locale

If you want to know more about how the rights on product data works in the PIM, take a look to the Access rights in products article.

#Rights on export execution

The permission to execute exports can be customized for each export profile. So if you cannot launch an export, be sure that you have the right to run it in the Permissions tab of your export profile in edition mode. See the Access rights on imports/exports article for more details.