Keep your Private Showrooms up to date as your deals move forward: add or remove products, change who can access them and until when, change their status, and duplicate or delete them. You can only manage the Private Showrooms you created.

Open and edit a Private Showroom

The Private showrooms page lists the Private Showrooms you created, with their status, product count and guest count. Search by Private Showroom or Portfolio name, and use the Status filter to choose which statuses to show. By default, the list shows Active, Draft and Expired Private Showrooms; select Archived or Disabled in the filter to see those too. At least one status stays selected. Click a Private Showroom to open its overview page, which summarizes its products, guests, visible Attributes and languages, expiration date and activity.

To change a Private Showroom, click Edit on any section of the overview page, or open the actions menu (⋮) and click Edit. The edit page has the same four tabs as the creation steps. Each tab is saved separately: click Save before moving to another tab, or Discard changes to cancel.

Add or remove products

1. Open the Products tab of the edit page.
2. Search for products in Search products to add and click Add, or remove products from the list. If you remove every product, the list shows No products selected yet.
3. Click Save.

You can also add products from the product gallery: select them, click Share selection > Private showroom, and choose the Private Showroom in the list. The Products tab opens with the products added; click Save to keep them. Changes are visible to guests as soon as you save.

Change the guests or the expiration date

1. Open the Access tab of the edit page.
2. Add or remove guest email addresses, or change the expiration date.
3. Click Save.

A guest you remove can no longer open the Private Showroom. Adding a guest does not send them an email: use Share > Send a message to invite them.

Change the status

On the overview page, the status badge next to the product count is also a menu. It only offers the moves that make sense for the current status.

1. On the Private Showroom's overview page, click the status badge.
2. Choose an option in the menu.

Edit expiry date opens the Access tab of the edit page and shows the current expiration date. If the expiration date of a draft has already passed, Make it active is disabled and reads "Set a future expiration date on the Access tab first." You can also change the status from the Status field in the Details tab of the edit page.

Reactivate an expired Private Showroom

1. On the overview page, click the status badge and then Restore.
2. In the Access tab, set a future expiration date and click Save. The Private Showroom moves back to Draft.
3. Activate it, either by sending the invitation again or by clicking the status badge and then Make it active.

Archive or restore a Private Showroom

Archive a Private Showroom to close it to guests and hide it from your list without deleting it. You can archive an active or expired Private Showroom.

1. On the overview page, click the status badge.
2. Click Archive.

To restore it, select Archived in the Status filter of the Private showrooms page, open the Private Showroom, click the status badge and then Restore. It moves back to Draft.

Move an active Private Showroom back to draft

To close an active Private Showroom to guests while you rework it, click the status badge and then Move back to draft. Guests can no longer open it until you activate it again.

Duplicate a Private Showroom

Open the actions menu (⋮) and click Duplicate. The copy keeps the description, products, Locales and visible Attributes, and gets a unique name based on the original. It starts as a Draft with a new expiration date 2 weeks ahead and an empty guest list, so you can reuse a selection for another buyer.

Delete a Private Showroom

1. Open the actions menu (⋮) and click Delete.
2. In the Delete this showroom? dialog, click Delete.

When Private Showrooms are turned off for a Portfolio

Your administrator can turn Private Showrooms off for a Portfolio. Your Private Showrooms from that Portfolio are kept, but they are closed to guests and you can only read them:

• On the Private showrooms page, they are hidden by default: select Disabled in the Status filter to see them. They appear faded with a Disabled badge. Hover the information icon next to the badge to see "The private showroom feature is disabled for this portfolio."
• In the actions menu (⋮), Edit, Duplicate and Delete are disabled.
• The overview page opens in read-only mode, with the Disabled badge instead of the status menu, and without the Share button, the Preview icon or the Edit links.
• The Activity card and the Analytics page stay available.
• Guests can no longer open these Private Showrooms, and you cannot create new ones from this Portfolio.

When your administrator turns the feature back on, your Private Showrooms are available again. To learn more, see Configure sharing settings.

Related articles

• Create and share a Private Showroom
• Track guest engagement
• What is a Private Showroom?
• View all Private Showrooms as an administrator
• Configure sharing settings