Manage suppliers

#Create suppliers

There are two ways to create suppliers in Akeneo Onboarder:

  1. Fill in the supplier form,
  2. Import a flat files.

When creating a supplier, you must provide the following information:

Name Code Definition Requirement
Supplier code code The code of the supplier Required
Supplier name name The name of the supplier Required
Supplier contact emails supplier_contact_emails List of supplier contact emails Required
PIM user(s) retailer_contact_usernames List main PIM user(s) in charge of this supplier Required
Catalog locales catalog_locales List all catalog locales you want your supplier to enrich Required
Default locale for display user_default_locale The default locale to display the interface. The supplier user can change it afterward. Required
Families families List all families the supplier can enrich Required
Product creation allow_product_creation Toggle to authorize product creation by the supplier. Optional

Once you've created the suppliers, you can directly see them in the suppliers' grid.

When you create a supplier, the supplier contact user receives a welcome email.

The suppliers cannot create product models and variants. You'll need to link them with each product variant.

#Use the interface

Before creating a supplier, make sure you already created the supplier contact users associated to it.

You can directly create and edit the supplier from the interface by following these steps:

  1. Access your Onboarder from the PIM,
  2. Click on Suppliers
  3. Click on Create
  4. Fill in the required information (see supplier definition to learn more about the expected properties)
  5. Save

Your supplier is created.

Create a supplier with the User Interface

#Use flat-file import

You can also use CSV or XLSX files to import suppliers. You can download a template containing the header with the code for each column.

When you fill in the supplier_contact_emails, retailer_contact_usernames, catalog_locales, families, columns the values must be separated by comas.

And the allow_product_creation column is boolean with 0 for No and 1 for Yes.

Formerly the supplier_contact_emails column was named supplier_referent_email. To continue using the same import file you were using, you must change this column header.

Then you can create your suppliers with the file you completed by following these steps:

  1. Access your Onboarder from the PIM,
  2. Click on Import on the Suppliers page,
  3. Select CSV or XLSX,
  4. Click on Upload a file,
  5. Drag your file in the drop area or browse disk,
  6. Click on Upload and import now.

You are redirected to the Process tracker page, where you can follow the import progress and your suppliers are created.

#Delete supplier

During your use of Onboarder, you may need to delete suppliers for different reasons. There are two ways to proceed:

  • From the supplier page Delete from supplier page
  • From suppliers list Delete from supplier list

In both cases, you'll need to confirm this action. Modal confirmation

Once you choose to delete a supplier, there are several consequences you should be aware of:

  1. All the supplier users connected to this supplier will be unlinked from it and will no longer have access to Akeneo Onboarder,
  2. The supplier and supplier ref of products that are assigned to the deleted supplier will be purged at the same time,
  3. All data stored in Akeneo Onboarder will be deleted (products, their values and assets). Make sure they completed all required data, and you have it into the PIM before you proceed to deletion.

If, after some time, you decide to create a supplier that has been previously removed, the data won't be recovered as a new supplier will be created from scratch.